Apostille - An Overview



An apostille is an official certificate which legalizes official and copied documents in states (countries) which accept the apostille stamp. It is often the case that documents will require apostilles when moving into a particular state for employment purposes. Once a document has gained an apostille certificate these documents are then legal for use and are accepted in these states without requiring any further legalization.

Because the convention came into place on the 5th October 1961, the use of the apostille in different states has continually grown and there are now over 100 member states who accept the apostille certificate. Even countries that are not signed up to the Hague Convention will still ask for one although the only difference with these countries is that further legalization is often required by their embassies. Examples of some Non-Member states who ask for more legalization for making use of files are the UAE, Qatar and Kuwait. If you require to send files to Dubai you would require a complete UAE attestation service.

There are essentially four different types of files which are qualified to gain an apostille certificate. These documents are:

• Court Documents
• Administrative Documents
• Notarial Acts or Solicitor signed documents
• Official Certificates


These are the type of documents which can be issued with an apostille certificate to then be used formally in foreign countries. The apostille is put onto different types of document for various functions. For instance, university certificates and records are often needed when going to these countries for working functions. Other files which also require the apostille are company files, examples being Certificates of Incorporation and Articles of Association. These files are required when companies are looking to establish brand-new branches in foreign countries and this can take place as long as the files have the apostille and are legislated.

Depending upon what the document is that needs legislating, the Apostille can be provided on copies in addition to original files. Files such as Birth, Marriage and Death Certificates and any other documents with official signatures on, the initial is needed in order to gain the apostille on that specific file. Copies of the documents with additional info the apostille on them are not accepted as the signature on the files will not be classified as original. If you are travelling abroad for a wedding event you might need apostilles for marital relationship on numerous documents.

Files such as Academic Certificates, Transcripts and Employment Letters can all gain the Apostille on copied documents. Regardless of this, before the document can be dispatched to acquire the apostille these documents need to be formally certified by a lawyer or a notary public. If they are not properly signed they will be declined and the apostille will not be issued.

Embassy Legalization is needed by states that are not part of the convention. Frequently these states will still ask for the Apostille to be supplied on the file although then will place on their own stamps and signatures as a kind of additional legalization. Embassy Legalization is often needed for either working or education functions. Often companies will ask the brand-new employee to supply academic certificates such as degrees or A-Levels. Also they often might ask the employee to supply Criminal Record Checks. If these documents had actually not acquired legalization from the particular embassy they would not be accepted in that state. The factor for this is that due to that document not stemming from that state if it has actually not been legalized then it will not be recognized and will not be able to utilize.

For more information contact:

Apostille Texas
108 Wild Basin Road S, Ste 250
Austin, TX 78746
512-967-4900

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